Transform Your To-Do List From a Mess to a Map

A long to-do list is not a plan. Use this visual canvas in 4todo to map out your true priorities, so you can stop being managed by your list and start executing a strategy.

DO FIRST

  • Complete a project with an immediate, hard deadline

  • Address a critical issue that is blocking team progress

  • Respond to a time-sensitive client request

PLAN THIS WEEK

  • Plan your strategic goals for the next quarter

  • Develop new skills for career advancement

  • Build and nurture key professional relationships

DELEGATE

  • Respond to non-urgent emails or messages

  • Attend optional meetings that don't require your input

  • Organize your digital files or physical workspace

SKIP IF NEEDED

  • Mindlessly browse social media or news sites

  • Engage in office gossip or unproductive conversations

  • Perfecting minor details that have no impact on outcomes

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That's a lot to remember!

Save your progress and never lose track of your tasks

✓Based on the Eisenhower Matrix framework
✓The task list and priorities are clear at a glance
✓Free forever, no credit card

How to Use the Priority Matrix

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Start with Red (Important + Urgent)

Tasks in this quadrant are highly important, and the deadline is right around the corner. It's like having a paper due tonight or a client's system suddenly going down. You have to drop everything else, get on it right now, and give it your full focus. This is your top priority.

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Schedule Yellow (Important + Not Urgent)

This is the foundation for your long-term success. These are things that matter for your future but aren't urgent right now, like learning a new skill, exercising, or planning for next month. Because they're not urgent, they're easy to forget. What you need to do is put them on your schedule, set a fixed time for them, and stick to it.

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Delegate Blue (Not Important + Urgent)

These tasks may seem urgent, but they're not important to you. They're the kind that interrupt your flow, like unnecessary meetings or small favors others ask of you. The best approach is to let someone else handle them or deal with them quickly, and don't let them steal your valuable time.

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Skip Gray (Not Important + Not Urgent)

Tasks in this quadrant are neither important nor urgent. They're purely a drain on your time and energy, like mindlessly scrolling on your phone. The best approach is simply not to do them, and save that time for the tasks in the Yellow quadrant.

Frequently Asked Questions

What is a Priority Canvas and how does it use the Eisenhower Matrix?

A Priority Canvas is a visual representation of your tasks and goals, often using a matrix structure. By integrating the Eisenhower Matrix, it allows you to plot your tasks directly onto the 'Urgent/Important' quadrants, providing an immediate, intuitive overview of what needs your attention, what can be scheduled, and what to eliminate.

How does visualizing priorities on a canvas improve productivity?

Visualizing helps you quickly grasp the overall landscape of your workload. It makes it easier to identify bottlenecks, see if you're spending too much time in the 'Urgent but Not Important' quadrant, and ensures that your 'Important but Not Urgent' strategic tasks are not overlooked. It promotes a more balanced and effective workflow.

Loved by Users

★★★★★
"Thanks to 4todo, our hectic wedding schedule was perfectly organized."
Haoya
Indie Hacker
★★★★★
"4todo was an indispensable helper on my long-distance hike."
Haomega
Fullstack Developer
★★★★★
"Helps me ignore the noise and focus on what moves my work forward."
Ben
Startup Founder

Ready to Get Organized?

Save this task list to your 4todo account and start prioritizing what matters most.

  • ✓Organize tasks using the proven Eisenhower Matrix method
  • ✓Access your checklist from any device, anytime
  • ✓Track progress and stay motivated
  • ✓Customize for your specific situation

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