Stop being your business's busiest employee. Use this powerful matrix in 4todo to delegate, strategize, and finally focus on the high-value activities that drive real growth.
Handle a payroll processing error before payday
This is urgent and critical for team morale and legal compliance. It must be handled immediately.
Resolve a major customer complaint that's escalating on social media
Fix a critical issue with your website's checkout process
Review monthly financial reports to find growth levers
This is the definition of working 'on' your business. Schedule this to ensure it happens every month.
Develop a new marketing and sales strategy for the next quarter
Build relationships with potential strategic partners
Respond to a non-urgent administrative email from a vendor
This task shouts 'urgent' but doesn't grow the business. Delegate this to an assistant or handle it in a daily batch.
Attend a local networking event with no clear agenda
Update your business's non-critical social media profile information
Obsessively checking sales numbers or website traffic every hour
Handling administrative tasks that could be automated or delegated
Engaging in online forums unrelated to your industry
Save your progress and never lose track of your tasks
Tasks in this quadrant are highly important, and the deadline is right around the corner. It's like having a paper due tonight or a client's system suddenly going down. You have to drop everything else, get on it right now, and give it your full focus. This is your top priority.
This is the foundation for your long-term success. These are things that matter for your future but aren't urgent right now, like learning a new skill, exercising, or planning for next month. Because they're not urgent, they're easy to forget. What you need to do is put them on your schedule, set a fixed time for them, and stick to it.
These tasks may seem urgent, but they're not important to you. They're the kind that interrupt your flow, like unnecessary meetings or small favors others ask of you. The best approach is to let someone else handle them or deal with them quickly, and don't let them steal your valuable time.
Tasks in this quadrant are neither important nor urgent. They're purely a drain on your time and energy, like mindlessly scrolling on your phone. The best approach is simply not to do them, and save that time for the tasks in the Yellow quadrant.
"Thanks to 4todo, our hectic wedding schedule was perfectly organized."
"4todo was an indispensable helper on my long-distance hike."
"Helps me ignore the noise and focus on what moves my work forward."
Save this task list to your 4todo account and start prioritizing what matters most.
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