Connect Daily Tasks to Company Goals

Stop doing busywork that doesn't move the needle. Use this matrix in 4todo to ensure every action you take is a clear step towards achieving your Objectives and Key Results.

DO FIRST

  • Complete a task that is a blocker for a Key Result

  • Prepare for an urgent OKR review meeting

  • Fix a critical issue preventing progress on an Objective

PLAN THIS WEEK

  • Plan the initiatives for the next Key Result

  • Analyze data to track progress on a Key Result

  • Collaborate with another team on a shared Objective

DELEGATE

  • Attending an optional meeting about another team's OKRs

  • Creating overly detailed reports for a fully on-track KR

  • Responding to non-urgent questions about your OKRs

SKIP IF NEEDED

  • Working on tasks that are not aligned with any Objective

  • Perfecting the wording of an Objective that is already clear

  • Getting distracted by new ideas unrelated to current OKRs

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That's a lot to remember!

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✓Based on the Eisenhower Matrix framework
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How to Use the Priority Matrix

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Start with Red (Important + Urgent)

Tasks in this quadrant are highly important, and the deadline is right around the corner. It's like having a paper due tonight or a client's system suddenly going down. You have to drop everything else, get on it right now, and give it your full focus. This is your top priority.

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Schedule Yellow (Important + Not Urgent)

This is the foundation for your long-term success. These are things that matter for your future but aren't urgent right now, like learning a new skill, exercising, or planning for next month. Because they're not urgent, they're easy to forget. What you need to do is put them on your schedule, set a fixed time for them, and stick to it.

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Delegate Blue (Not Important + Urgent)

These tasks may seem urgent, but they're not important to you. They're the kind that interrupt your flow, like unnecessary meetings or small favors others ask of you. The best approach is to let someone else handle them or deal with them quickly, and don't let them steal your valuable time.

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Skip Gray (Not Important + Not Urgent)

Tasks in this quadrant are neither important nor urgent. They're purely a drain on your time and energy, like mindlessly scrolling on your phone. The best approach is simply not to do them, and save that time for the tasks in the Yellow quadrant.

Frequently Asked Questions

How do OKRs and the Eisenhower Matrix work together?

OKRs define 'what' is important (your Objectives). The Eisenhower Matrix helps you prioritize the 'how'—the daily and weekly tasks. An activity is 'Important' if and only if it helps you make progress on a Key Result. This creates a powerful system for strategic execution.

Where do most OKR-related tasks fall in the matrix?

The most impactful OKR-related work happens in the 'Important but Not Urgent' quadrant. This is where you do the deep, strategic work—planning, executing, and problem-solving—that moves your Key Results forward. The matrix helps you protect this time from daily distractions.

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Ready to Get Organized?

Save this task list to your 4todo account and start prioritizing what matters most.

  • ✓Organize tasks using the proven Eisenhower Matrix method
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