From Task-Putter-Outer to True Team Leader

Your team needs a leader, not just a task manager. Use this matrix in 4todo to protect time for mentoring and strategy, so you can empower your team instead of just managing their work.

DO FIRST

  • Unblock a team member on a critical task

  • Address an urgent customer-reported issue

  • Submit the team's weekly progress report

PLAN THIS WEEK

  • Conduct one-on-one feedback sessions

  • Plan skills training for the team

  • Proactively identify and mitigate project risks

DELEGATE

  • Organize team's shared document folder

  • Forward company-wide announcements to the team

  • Schedule a non-urgent team lunch for next month

SKIP IF NEEDED

  • Constantly checking team's chat channels

  • Sitting in on meetings where your input isn't needed

  • Perfecting the formatting of an internal report

checklist

That's a lot to remember!

Save your progress and never lose track of your tasks

✓Based on the Eisenhower Matrix framework
✓The task list and priorities are clear at a glance
✓Free forever, no credit card

How to Use the Priority Matrix

local_fire_department

Start with Red (Important + Urgent)

Tasks in this quadrant are highly important, and the deadline is right around the corner. It's like having a paper due tonight or a client's system suddenly going down. You have to drop everything else, get on it right now, and give it your full focus. This is your top priority.

calendar_month

Schedule Yellow (Important + Not Urgent)

This is the foundation for your long-term success. These are things that matter for your future but aren't urgent right now, like learning a new skill, exercising, or planning for next month. Because they're not urgent, they're easy to forget. What you need to do is put them on your schedule, set a fixed time for them, and stick to it.

group

Delegate Blue (Not Important + Urgent)

These tasks may seem urgent, but they're not important to you. They're the kind that interrupt your flow, like unnecessary meetings or small favors others ask of you. The best approach is to let someone else handle them or deal with them quickly, and don't let them steal your valuable time.

delete

Skip Gray (Not Important + Not Urgent)

Tasks in this quadrant are neither important nor urgent. They're purely a drain on your time and energy, like mindlessly scrolling on your phone. The best approach is simply not to do them, and save that time for the tasks in the Yellow quadrant.

Frequently Asked Questions

How does the Eisenhower Matrix help me as a team leader?

It helps you balance your two key roles: managing tasks and leading people. The matrix allows you to carve out time for 'Important/Not Urgent' activities like coaching and development, which are crucial for long-term team success, instead of only reacting to daily urgencies.

What is the most important quadrant for a team leader?

The 'Important/Not Urgent' quadrant is where true leadership happens. This includes activities like mentoring, strategic planning for your team's projects, and building a positive team culture. These actions prevent future problems and foster growth.

Loved by Users

★★★★★
"Thanks to 4todo, our hectic wedding schedule was perfectly organized."
Haoya
Indie Hacker
★★★★★
"4todo was an indispensable helper on my long-distance hike."
Haomega
Fullstack Developer
★★★★★
"Helps me ignore the noise and focus on what moves my work forward."
Ben
Startup Founder

Ready to Get Organized?

Save this task list to your 4todo account and start prioritizing what matters most.

  • ✓Organize tasks using the proven Eisenhower Matrix method
  • ✓Access your checklist from any device, anytime
  • ✓Track progress and stay motivated
  • ✓Customize for your specific situation

No credit card • setup less 1-minute