Move from reactive posting to strategic creation. Use this matrix in 4todo to plan, batch-record, and protect time for the big ideas that truly grow your audience and income.
Publish video for a time-sensitive trend or news event
Speed is critical here. This is urgent because the trend will die, and important for audience growth.
Meet a hard deadline for a sponsored content piece
Fix a major factual error in a video you just published
Script and batch-record three videos for the coming weeks
This is the single best way to get off the content treadmill and avoid burnout. Protect this time.
Analyze your channel's performance data to plan future content
Develop a new content format or series to test
Responding to every single comment as soon as it's posted
This feels urgent but can be batched. Schedule 30 minutes a day for community engagement.
Answering DMs that are not business-critical
Spending hours designing a new channel banner
Mindlessly scrolling through your own feed or competitors' channels
Obsessively checking your subscriber count or view numbers
Starting a new project before finishing the current one
Save your progress and never lose track of your tasks
Tasks in this quadrant are highly important, and the deadline is right around the corner. It's like having a paper due tonight or a client's system suddenly going down. You have to drop everything else, get on it right now, and give it your full focus. This is your top priority.
This is the foundation for your long-term success. These are things that matter for your future but aren't urgent right now, like learning a new skill, exercising, or planning for next month. Because they're not urgent, they're easy to forget. What you need to do is put them on your schedule, set a fixed time for them, and stick to it.
These tasks may seem urgent, but they're not important to you. They're the kind that interrupt your flow, like unnecessary meetings or small favors others ask of you. The best approach is to let someone else handle them or deal with them quickly, and don't let them steal your valuable time.
Tasks in this quadrant are neither important nor urgent. They're purely a drain on your time and energy, like mindlessly scrolling on your phone. The best approach is simply not to do them, and save that time for the tasks in the Yellow quadrant.
"Thanks to 4todo, our hectic wedding schedule was perfectly organized."
"4todo was an indispensable helper on my long-distance hike."
"Helps me ignore the noise and focus on what moves my work forward."
Save this task list to your 4todo account and start prioritizing what matters most.
No credit card • setup less 1-minute