Be your own best boss, for real. Use this matrix in 4todo to ensure you're always dedicating time to your pipeline, so you can stop worrying about where the next check is coming from.
Meet a critical client project deadline
This is your bread and butter. Delivering high-quality work on time is crucial for repeat business and your reputation.
Respond to an urgent client issue or revision request
Send a final reminder for an overdue invoice
Send out three personalized pitches to potential new clients
This is the most important task to prevent the 'feast or famine' cycle. Make this a non-negotiable weekly task.
Update your portfolio with your latest and best work
Learn a new, in-demand skill to expand your service offerings
Answering a non-urgent email from a potential but un-vetted client
This feels urgent but can be a time sink. Use a template to direct them to your services page or booking link.
Attending a free webinar that isn't directly applicable to your skills
Engaging in social media conversations with no clear business goal
Endlessly tweaking your personal website design instead of pitching
Comparing your income and projects to other freelancers on social media
Spending hours on administrative tasks you could automate
Save your progress and never lose track of your tasks
Tasks in this quadrant are highly important, and the deadline is right around the corner. It's like having a paper due tonight or a client's system suddenly going down. You have to drop everything else, get on it right now, and give it your full focus. This is your top priority.
This is the foundation for your long-term success. These are things that matter for your future but aren't urgent right now, like learning a new skill, exercising, or planning for next month. Because they're not urgent, they're easy to forget. What you need to do is put them on your schedule, set a fixed time for them, and stick to it.
These tasks may seem urgent, but they're not important to you. They're the kind that interrupt your flow, like unnecessary meetings or small favors others ask of you. The best approach is to let someone else handle them or deal with them quickly, and don't let them steal your valuable time.
Tasks in this quadrant are neither important nor urgent. They're purely a drain on your time and energy, like mindlessly scrolling on your phone. The best approach is simply not to do them, and save that time for the tasks in the Yellow quadrant.
"Thanks to 4todo, our hectic wedding schedule was perfectly organized."
"4todo was an indispensable helper on my long-distance hike."
"Helps me ignore the noise and focus on what moves my work forward."
Save this task list to your 4todo account and start prioritizing what matters most.
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